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Group Scheduling for Business

The 5 OnTime Group Calendar Business Process Objectives

1. Scheduling: Minimise process time and help the user find the earliest possible available time

2. Delegation: Provide access to act on consolidated scheduling data at all time

3. Match talent to time: Allow the user to immediately identify candidates who are both qualified and available.

4. Improve customer service: Identify expertise and availability for a relevant and timely response

5. Always available: Always be available whether working from the office or on the road.

The best in few words

Create: appointments and meetings with invitees, rooms and equipment

Groups: Have your whole organization at your fingertips. To move your focus between departments and projects is only one click away. Combine this with the power of making your own groups for your add-hoc needs.

Legends: display clusters of similar calendar entries in different colours, based on sets of criteria. Legends provide users of the calendar interfaces with a better overview of colleagues’appointments and an ability to filter by type.

Business Card: Provides rich information for the selected person. Further the business card provides you with actions such as mail, phone message, etc.

Advanced Search: Allows the user to search and filter. The search function works on names, departments, and tittles and of course also subjects.

Expand to 24 Hour: You can also zoom in on every view in order to get a full 24-hour look for planning.

Flexible Views: View your colleagues by day(s), week(s), or use the vacation view to plan your departments summer holidays. All views are type-ahead enabled to allow ease of navigation.

Drag’n Drop: Provides maximum scheduling power. This allows you to create or edit appointments and meeting with invitees, rooms and resources.

Outlook-Plugin: With the new OnTime Add-on for Outlook you have all functionalities from OnTime web interface.

GC MS Best of two worldsThe perfect companion for your Outlook experience

The standard Outlook client includes basic group calendaring functionality out of the box. Whereas this group calendar works well for small teams of 5-10 people it lacks easy of use, scalability and speed.

OnTime group calendar embedded in the Outlook client adds a scalable, feature rich and fully integrated group calendar experience. There is no practical limit to the number of users you can show in OnTime within Outlook and the experience is really fast as all calendar information is pre-fetched

Words from our clients

Logo Kongsberg KundeWe use OnTime to maintain a clear overview of more than 5.000 employees in over 10 locations. In a dynamic organisation where availability is of the utmost importance. The real-time updating of OnTime and the integration with our employee database is greatly beneficial across the organisation. Direct booking on-behalf-of completes the picture and makes it possible to support employees working on location.

Lars Lyngnes, Kongsberg Maritime

Mobile

Non-Stop Business

Your business doesn’t stop just because you’re not in the office. A recent survey showed that 49% of all e-mails are now read on a mobile device. With mobile devices becoming ever more important in our everyday life, it becomes increasingly important to manage all of our everyday chores without having access to a desktop computer. With OnTime Mobile it is easy to co-ordinate schedules with your co-workers when you’re on the road or visiting clients.

OnTime Mobile Calendar allows you to:

View and search for availability of colleagues
  Create new appointments
Send out invitations to meetings
Initiate a phone call
Send an e-mail
  Send a text message

OnTime® Open API

OnTime® Group Calendar offers an open HTTP based API which can be used to build custom solutions on top of the OnTime® Group Calendar backend. Using the API you may extend your Intranet, CRM system or other business critical applications with real time calendar data. The OnTime® Group Calendar API Explorer is an interactive way of exploring the API and discover its potential. Using point’n’click you may try out the API and see how easy it is to get access to the gems stored within the calendar data of your organization.

Real time updates
OnTime updates are very close to real time. On average the OnTime is updated within a few seconds after a user makes a change in the personal Microsoft calendar

Server platforms supported:
Windows Server 2012 R2 and later

Exchange mail server platform supported
Office 365 and Exchange 2010 SP2 and later

Clustering support
Supports Exchange cluster environments

Clients supported
Browsers: Internet Explorer, Mozilla Firefox, Google Chrome, Safari on Mac OS. List of supported versions of the browsers can be found in the manual

Scalability
Tested for 10.000+ users

Languages
English, German, Japanese, Danish, Norwegian and Swedish

Download pdf here: OnTimeBrochure_Microsoft_ENG_Web